Financial institutions and large enterprises must adhere to regulations from higher-level departments in their operations. They are also mandated to retain business documents for several years in compliance with relevant regulations for auditing purposes. For instance, the Sarbanes-Oxley Act requires listed companies and CPA firms to retain emails that form the basis of audits or assessments for at least seven years.
In the event of a dispute arising from business negotiations with a partner company, it is necessary to confirm the terms agreed upon by both parties by reviewing correspondence in emails.
When an employee discovers that a substantial amount of internal data from their department has been inexplicably leaked recently, one way is to trace the source of the leak through the direction of the emails.
When an old employee leaves, the new employee might not be completely clear on many project details. Therefore, it's necessary to retrieve the older employee's work emails from the past 6 months to help hand over and follow up the job.
